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Office Manager - The One that holds it all together
Essence Executive Transfers Monday, 25 July 2022 32Job Summary
Are you a dynamic individual who is innovative in your thinking and able to provide integrated solutions for a business? Do you want to join a team that has established an exciting new business with no legacy issues where your ideas are valued?. Are you looking for a fresh start-up that you can help shape into a game changer in the industry and an opportunity for you to create a legacy? Then this is the job for you! Essence Executive Transfers is focused on providing a premium pre-booked transfer service to the discerning traveller looking for quality, safety and reliability. Our vision is to become a preferred service provider in quality Ground Transportation services. What will be expected from you but not limited to: Office Administration -General office management and administration -Provide support to the MD -Manage and control telephonic calls, appointments and electronic diaries -Manage, oversee and co-ordinate travel and logistical arrangements for MD -Plan, organise and coordinate staff meetings, and record minutes Conduct travel partner onboarding -Creating efficiencies within the business - cost savings, comparing service provider -costing. -Stationery orders -Monthly grocery purchases & ordering of lunch/snacks for meetings -Bookings & Training Coordination Driver Administration -Driver onboarding -Maintain and update driver employment records, leave information, and other related -documentation -Managing Team WhatsApp Group -Maintain driver scheduling rosters -Driver dispatching for customer transfers -Actively work at removing any hurdles and improving information flow in the best interest of the customers, drivers and travel partners. Fleet Management -Monitor and ensure fleet operation in compliance with South African legislation and government regulations -Maintain electronic databases of registration, inspections and maintenance of fleet management -Perform administrative tasks related to vehicle registration and insurance regarding induction of new vehicles in the existing fleet. -Maintaining detailed vehicle servicing and inspection records and scheduling regular vehicle maintenance to ensure operational efficiency, among other duties. -Ensure fleet scheduling to meet all customer requests/orders Surveying customer user trends -Maintain knowledge and utilize all fleet information and user surveys to forecast new requirements -Conduct monthly Fleet evaluations on a kilometers basis -Oversee parking allocations on site -Oversee the Fleet disposal process -Registration of accident claims & submission of claim documents -SAPS reporting -Arrange and assist with repair quotes Attributes -Plans and prioritises work to meet commitments aligned with organisational goals -Anticipates and adopts innovations in business-building digital and technology applications -Builds partnerships and works collaboratively with others to meet shared objectives -Anticipates and balances the needs of multiple stakeholders Qualifications and Experience: -National Diploma or Relevant industry experience- Travel & Tourism; Logistics -3 – 5 years of Executive PA experience or Office Management Experience -3 - 5 years of experience in the Fleet Management industry would be an advantage -Excellent communication & problem-solving skills -Experience in coordinating the work of others -PC Literate with excellent typing skills,Microsoft Office – Word, Excel, PowerPoint, and Outlook are key -Training will be provided for all other software -Attention to detail and accuracy in all things -Ability to prioritise conflicting needs and have a strong sense of urgency when performing tasks -Ability to handle pressure and deliver on deadlines -Valid South African Driver’s License Hey, if you don’t have all of the above, don’t stress; the most critical attribute is the RIGHT Attitude and work ethic; the rest we can teach. Package -R12 000- R 15 000 basic salary plus benefits -Performance Bonus -Continuous trainingError!
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